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What is a Content Management System (CMS)?

What is a Content Management System (CMS)?

It is quite important to understand what is a content management system, why it is necessary, and its basics. This article will cover all the points you need to know about content management systems.

Points to be covered

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What is a Content Management System?

A Content Management System (CMS) is a software application that makes managing digital content including text, photos, videos, and other media easier and more efficient. It serves as a centralized platform for collecting, storing, and publishing web material, allowing it to be accessed by a large number of people over the Internet.

A CMS allows people to generate, update, and publish content on a website without requiring technical knowledge. CMSs have an easy-to-use user interface and a variety of tools to help with content generation. CMSs, for example, include a “What You See Is What You Get” editor that allows users to build content visually without knowing HTML or CSS.

CMSs also provide templates and themes, which allow users to modify the appearance and feel of their website without impacting its core structure.

WordPress, Joomla, and Drupal are three of the most popular CMSs. Businesses, organizations, and individuals utilize these platforms to build dynamic websites, blogs, e-commerce storefronts, and other online presences. Website owners may use CMSs to focus on generating and releasing great content rather than worrying about web development technicalities.

How does a Content Management System work?

A CMS works by separating the content of a website from its design and functionality, making it easier to manage and update the content without affecting the underlying structure of the site.

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Content Management System Example

WordPress is one prominent Content Management System (CMS). WordPress is a free and open-source platform that runs more than 40% of the internet’s websites. It has several features, including pre-designed templates and themes, and a large library of plugins that enhance its capability.

WordPress allows users to construct websites for personal blogs, portfolios, company sites, online commerce, and other purposes. Its simple interface allows you to easily add text, photos, videos, and other media to sites and posts. Themes, which are readily installed and customized, allow users to change the appearance and feel of their website.

WordPress also supports different languages and is SEO-friendly, which means it is optimized for search engines and assists websites in ranking better in search results.

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Types of Content Management Systems

There are several types of Content Management Systems (CMSs), each designed to cater to different needs and requirements:

Web-based CMS

This form of CMS operates on a server and is accessed via a web browser. It enables numerous people to view and control material from any location with an internet connection. Web-based CMSs include WordPress, Drupal, and Joomla.

Self-hosted CMS

This sort of CMS is placed on a server and needs the user to have the technical knowledge to set it up and administer it. Magento, Shopify, and ExpressionEngine are some examples of self-hosted CMSs.

Headless CMS

This CMS separates the content management and presentation layers, allowing developers to design customized front-end experiences for various devices and platforms. Headless CMSs provide a RESTful API for accessing and controlling content, allowing multiple front-end frameworks, such as React and Vue.js, to be used. Contentful, Sanity, and Strapi are examples of headless CMSs.

Enterprise CMS

This kind of CMS is intended for large companies and enterprises, and it includes powerful features and functions for managing and publishing massive volumes of material. Version control, workflow management, and multi-language support are common features of enterprise CMSs. Adobe Experience Manager, Sitecore, and IBM WebSphere are examples of enterprise CMSs.

Content Management System Key Features

The major characteristics of a Content Management System (CMS) differ between systems, however, the following are some of the most common:

  1. A CMS often features an intuitive user interface that makes it simple for users to generate, manage, and publish information.
  2. A What You See Is What You Get (WYSIWYG) editor allows users to create and change material visually, without having to know HTML or CSS.
  3. A CMS provides a centralized platform for organizing and storing media resources such as photographs, videos, and audio files.
  4. A CMS can track content changes and maintain various versions, allowing users to return to a prior version if necessary.
  5. By allowing numerous users to collaborate and approve changes, a CMS can manage the process of developing, editing, and publishing information.
  6. Many CMSs include tools like meta tags, sitemaps, and unique URLs that assist optimize content for search engines.
  7. Most current CMSs are responsive, which means they automatically change the screen size of multiple devices such as laptops, tablets, and smartphones.
  8. CMSs frequently have a variety of plugins and connectors that provide extra capabilities such as e-commerce, social networking, and analytics.
  9. Some CMSs support multiple languages, allowing users to generate and manage content in multiple languages while catering to a worldwide audience.

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There are several prominent Content Management Systems (CMSs) available, each with its own set of advantages and disadvantages. CMSs that are extensively used and well-known include:


WordPress is a free and open-source platform. It is simple to use and includes a WYSIWYG editor, pre-designed templates, and a large library of plugins.



Drupal is a free and open-source platform that is well-known for its scalability, security, and adaptability. Large enterprises, government agencies, and Fortune 500 firms utilize it to build complicated websites and online apps.



Joomla is a free and open-source content management system (CMS) that includes a WYSIWYG editor, templates, and extensions. It’s a popular platform for building websites, online communities, and e-commerce enterprises.



Magento is a self-hosted e-commerce platform that includes inventory management, payment processing, and shipping options for developing online storefronts.



Shopify is a hosted e-commerce platform that lets users develop and manage online shops. It has a WYSIWYG editor, pre-designed templates, and a marketplace for third-party plugins, among other things.



Wix is a web-based platform that lets users build websites using pre-designed templates and a drag-and-drop editor. It is often used for small enterprises and personal websites.


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Wrapping Up

A CMS (Content Management System) is an essential tool for managing and delivering digital content. A CMS may help you speed up the process of developing a personal blog, a company website, or an e-commerce store by making it easier to manage and update your content. You can take control of your online content and develop an interesting, effective, and dynamic website with the proper CMS.

We will be back with more but, till then keep learning. And if you have any doubts, reach out at Intellipaat’s Community page!

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About the Author

Content Team Lead- Digital Marketing

As a professional Content Team Lead in Digital Marketing, Shailesh Bhagat brings over 8 years of dynamic experience in the Edtech sector. With 5 years of team leadership and 2 years of specialized SEO expertise, he excels at executing comprehensive Digital Marketing strategies. A proven track record showcases Shailesh’s adeptness at managing diverse content teams.