RPA Tools

As RPA is slowly becoming a new dominant technology in the industry, more and more companies are getting inclined toward inculcating RPA in their back-office tasks. This has led to an exponential growth in the demand for RPA tools as well. There are various tools available in the market to implement RPA. These tools are used by organizations to define the workflow of the task that needs to be automated using RPA. In this RPA tutorial on RPA tools, we will learn about various you will see a long RPA tools list, how they are different and much more.

Watch this video on Robotic Process Automation before going further on this RPA tutorial.

RPA Tools – Robotic Process Automation Tools Tutorial

Following is the list of all topics that we will cover in this tutorial, in case you need to jump to a specific topic.

  • Functionalities of RPA Tools
  • Categories of RPA Tools
  • Criteria for Selecting the Right RPA Tool
  • Robotic Process Automation Tools
  • Types of Bots

Functionalities of RPA Tools

 Main functionalities of a good RPA tool are as follows:

  • Based on the inputs gathered from other systems, a bot should be able to make decisions and perform the assigned actions.
  • A bot should be able to interact with other systems through screen scraping or other API interactions.

Categories of RPA Tools

Here are the three main categories of RPA tools in the market.

Categories of RPA Tools

  • Programmable RPA Bots:

They are the first generation of RPA tools. It included programming, and the programmers needed to code and understand its working to make the bots perform actions to complete tasks.

  • Self-learning Tools:

After vigorous employee activity, the developer/employee understood the process, took over the platform, and started performing the task.

  • Cognitive or Intelligent Automation Bots:

Cognitive automation bots are augment self-learning bots with advanced functionalities such as Machine Learning, Natural Language Processing, and image recognition. They can deal with both structured and unstructured data.

Watch this UiPath Tutorial video

RPA Tools – Robotic Process Automation Tools Tutorial

Criteria for Selecting the Right RPA Tool

RPA industry has no shortage for RPA tool providers, who claim their product to be the best. With so many RPA tools in the market, it shouldn’t come as a surprise if the organizations struggle while choosing the right RPA tool. The choice may vary for different organizations depending on their requirements, but the main criteria for the selection remain the same.

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Main features to look for in any RPA tool while choosing one are listed below.


The architecture of an RPA tool depends on where one decides to employ it. Various controls and commands built into an RPA tool will decide its functionalities and capabilities. An RPA tool’s deployment and maintenance are also reliant on its layered design. The architecture checklist must have tick marks on these points: robust delivery, reusability of components, integration of robots without altering the legacy system, ease of accessibility, and support for a popular language.


Easy Usage:

An RPA tool should be easy to work with for end-to-end business tasks, and it should be easy enough for an analyst with minimum programming knowledge to understand and build the automation and configure the workflow in the RPA tool. The tool should be flexible enough to accommodate basic process automation with built-in extendable commands, wizards and GUIs.

Easy Usage

Watch this RPA Tutorial video

RPA Tools – Robotic Process Automation Tools Tutorial


An RPA tool is said to be reliable depending on the tool’s ability to handle different use cases with large data and different conditions. The performance quality should not degrade while performing various iterations.



The evaluation of an RPA tool must include how quickly and easily the tool can respond to business needs, updates, exceptions or increasing operations. It also includes the execution criteria where the tool is tested to check if it can help multiple bots executing multiple workflows.



The tool must be able to support a number of operating systems. It must also allow you to configure custom features without having to pay extra for customization to the vendor.


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Robotic Process Automation Tools

There are several tools available currently for robotic process automation. But, the following are five major tools used by various organizations across the world:

  • RPA Blue Prism
  • UiPath
  • Automation Anywhere
  • Kofax Kapow
  • NICE
FunctionRPA Blue PrismUiPathAutomation AnywhereKofax KapowNICE
Year of birth20012005200319851986
Learning PlatformNo trial version availableHas a community editionHas a community editionNo community editionNo community edition
Base TechnologyBasics of C#Basics of C# and MicrosoftMicrosoft.Net and JavaVB scripting and C#
ArchitectureClient-server buildingWeb-based orchestrator (Cloud Based)Client-server architecture
Recorders (Macro Readers)Recorders do not existAllows to record and practice actions which can be modifiedAllows to record and practice actions which can be modified 


Smart recording (record and play)


ReliabilityVery highModerateHighLowModerate
AccuracyDesktop, web and Citrix automation are availableCreated for BPO automation and shines in Citrix automationFair efficiency across mediumsHigh for web automation and file handlingGood for tasks that require little or no subjective judgment
Cognitive CapabilityLowLowMediumMediumLow
Operational ScalabilityExecution speed is highAverage in performanceLarge-scale deployment is limitedEasily scalable with multi-thread architectureFast execution and seamlessly scalable

Now that we are aware of the have seen top RPA tools list available in the market such as RPA Blue Prism, UiPath, Automation Anywhere, Kofax Kapow, and NICE, let us move ahead and understand what bots are and the different types of bots.

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RPA Tools – Robotic Process Automation Tools Tutorial

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Different Types of Bots

The RPA tools alone cannot automate the tasks. All they can do is to define the workflow of the task. RPA tools are merely used to create a software or an application to define the workflow of the task that needs to be automated. The entities designed to perform the task by mimicking human behavior are called bots. Basically, bots are configurable software setups that are used to perform the tasks with the help of commands and codes put together in a logical sequence.

There are three different types of bots:

  • Task Bots
  • Meta Bots
  • IQ Bots
FeaturesTask BotsMeta BotsIQ Bots
Basic DefinitionTask bots
replicate rule-based
tasks and process
structured data
Meta Bots
can perform visual
captures that are
used for front-
end automation
Developers can add
cognitive capabilities
to extract information
from semi-structured and
unstructured data
    Core CompetencyUsed in the front endFacilitates scalability
with next-gen
To enhance
process automation
Best Used forRepetitive tasksComplex and
scalable processes
and in places
of scripting
Managing fuzzy
rules and processing
unstructured data
ExampleHR administration,
Procure-to-Pay, and
wide automation;
Only minimal
is needed
Learns in real-time,
extracting languages
from the given data

Watch this RPA Automation Anywhere Training video

RPA Tools – Robotic Process Automation Tools Tutorial

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In the next session of this RPA tutorial, we will be learning about RPA UiPath.

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