Salesforce Admin Interview Questions and Answers

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The Salesforce Admin industry is predicted to raise US$5 billion by 2020 from a sum of about US$180 million. Hence, a lot of major organizations are looking for certified Salesforce Admin professionals. This Salesforce Administrator Interview Questions blog consists of the top questions that are generally asked during Salesforce Admin job interviews. Following are the questions that will give you an edge in preparation for jobs in salesforce careers:

Following are the three parts into which this Salesforce Admin Interview Questions blog is categorized:

1. Basic

2. Intermediate

3. Advanced

1. What do you know about Salesforce?

Salesforce has become a leader in CRM development. It is a single, integrated customer relationship management (CRM) platform that connects businesses with their customers. Salesforce provides a standard shared picture of every customer to all the departments, including marketing, sales, commerce, and service, and also allows users to store the data on a secure Cloud. Not only does the platform include a number of services and tools for relationship management, but it also assists in app development. As a result, Salesforce allows you to operate your business from anywhere.

2. Explain Salesforce Admin characteristics.

Salesforce Administrators manage and maintain the Salesforce platform, making them an integral part of an organization’s technology team.

Successful Salesforce Administrators possess technical proficiency, analytical skills, effective communication, problem-solving skills, attention to detail, and a commitment to continuous learning.

They use data to make informed decisions that optimize the platform’s performance and drive business success.

Salesforce Administrators troubleshoot and solve problems related to the platform and ensure that the data is accurate and up-to-date, as it forms the basis for critical business decisions. They collaborate effectively with different teams and explain technical concepts in simple terms.

3. Expand and explain CRM.

The expansion of CRM is ‘Customer Relationship Management.’

CRM is an application that helps automate systems or digitize marketing functions. With this software, companies can plan to increase their profits and revenues. This strategy of incrementing revenue and profit is made by attracting customers, clients, and sales. The important concept of CRM is customer value.

There are four CRM initiatives as below:

• Customer acquisition
• Customer retention
• Customer churn
• Customer win-back

4. Distinguish between Salesforce.com and Force.com.

Both are relatively the same but different in their functionality.

• Salesforce.com helps build CRM-functionality-based applications, e.g., an iPhone ‘app’ that stores contact details, makes phone calls, and has all the other standard functions of a phone.
• Force.com is used to customize a data model and a user interface, e.g., an iPhone OS environment that can build and run apps.

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5. What are the available portals in Salesforce?

Three types of portals are available on Salesforce.com:

• Customer portal: It enables us to utilize the capabilities of the web as the ideal channel to deliver superior self-service.
• Partner portal: It allows partner users to log in to Salesforce via a separate website than that is used by non-partner users.
• Self-service portal: Customers will be able to search for details about the organization using this portal.

6. Why do we use Tabs in Salesforce? Mention the types of Tabs.

In Salesforce.com, a list of tabs is placed in the Tab menu. Tabs are used to access an object’s data.

There are three types of tabs:

• Custom tab
• Visualforce tab
• Web tab

7. What is Profile? Mention the types of Profiles available in Salesforce.

A profile is similar to settings and permissions in Salesforce. It is used to perform different functions that are defined by users. The profile serves as another way to manage particular records.

There are two types of profiles, which are enumerated below:

• Standard profiles: Profiles created by Force.com
• Custom profiles: Profiles created by users

Salesforce standard profiles are:

• Standard User
• Solution Manager
• Marketing User
• Read-only
• System Administrator

8. What is the difference between Profile and Role?

The difference between Salesforce Profiles and Salesforce Roles are –

Profiles: Object and field-level access may be created using profiles, such as general permissions, tab-level permissions, read & write permissions, and so on.

Role: We may offer record-level access using roles, such as organization-wide defaults, Role hierarchy, sharing rules, and manual sharing. Simply put, record-level access is influenced by responsibilities.

9. How to delete or freeze users in Salesforce.com?

Deleting a user is not possible in Salesforce.com, but we can deactivate the user by using the Freeze option.

To freeze a user, go to:

Setup > Manage Users > Users

Find and click on the user, and then click on Freeze

10. Mention the ways to store files, documents, and images in Salesforce.com.

We can store files, documents, and images in Salesforce.com as below:

• Attachments
• Documents
• Google Drive
• Libraries
• Chatter Files

11. What are the default index fields?

Salesforce’s default indexed fields are:

• Primary Keys: Name, ID, and owner fields)
• Foreign Keys:  Lookup and Master-Detail Relationship Field
• Audit Dates: LastModifiesDate and SystemModstamp
• Custom Fields (only marked as External ID or unique)

12. Give one-word answers to the following questions.

a. On the Visualforce page, how many field dependencies are used?
b. Can two users have the same profile in Salesforce?
c. Which field cannot be added as a custom index?
d. Can we edit a formula field value in a record?
e. Can we use sharing rules to restrict data access?

a.10 field dependencies
b.Yes.
c.Formula field
d. No.
e. No.

13.What is Field Dependency?

In Salesforce, Field Dependencies are filters that will let the users modify their content and control the value of one field dependent on the value of another. There are two other fields in Field dependency which are.

• Controlling Field.
• Dependent field.

14. How to set the Login Hours and Login IP ranges for the users in Salesforce?

Login Hours: If Login Hours is set in an organization, then it restricts the login before or after login hours.

Setup | Administration | Manage users | Profiles

Login IP: It helps restrict login attempts from unauthorized IP addresses.

Setup | Administration setup | Manage users | Profiles

15. Mention various types of sharing rules in Salesforce.

There are a few sharing rules in Salesforce available which are as follows:

• Account sharing Rule.
• Case Sharing Rule.
• Contact Sharing Rule.
• Custom Object sharing Rule.
• Lead Sharing Rule.
• Opportunity sharing Rule.

16. List the characteristics and functions of a Roll-up Summary field.

Characteristics of a roll-up summary field:

• It can be created for a Master-Detail relationship but not for a Lookup relationship.
• Auto numbers are not available here.
• We cannot change the field type in a roll-up summary field.
• It derives data from the Child object.

The functions of the roll-up summary field are mentioned as follows:

• Count
• Sum
• Min
• Max

17. What are the different kinds of Reports in Salesforce?

Different kinds of reports in Salesforce are:

• Tabular Report: It is similar to a spreadsheet and is the simplest and fastest way to see data. Tabular reports are the best to create lists of records.
• Summary Report: It is similar to a tabular report but allows users to group rows of data, view subtotals, and create charts.
• Matrix Report: It is similar to a summary report, but it allows users to group and summarize data by both rows and columns.
• Joined Report: Joined reports let us create multiple report blocks that provide different views of our data and each block acts as a subreport.

18. Mention the ways to share a record.

In Salesforce, there are 5 ways we can share records

• Role Hierarchy
• Organization Wide Defaults
• Manual Sharing
• Criteria-Based Sharing Rules
• Apex Sharing

19. Do you know about Bucket fields in Salesforce reports?

Without the need for any sophisticated algorithms or custom fields, a bucket field allows you to combine related data together by ranges and segments. Bucketing is a method of grouping, filtering, and arranging report data. You must define numerous categories (buckets) that are used to group report values when creating a bucket field.

20. Define Dynamic Dashboards. Can we schedule Dynamic Dashboards?

Dynamic dashboards help us display the set of metrics in an organization. They are created to provide security settings for dashboards at Salesforce.com.

Two setting options are there in dynamic dashboards:

• Run as a specified user
• Run as the logged-in user

21. What is Workflow in Salesforce?

Workflow in Salesforce is business logic that helps you to automate your organization’s normal processes and procedures, saving you a significant amount of time. Workflow allows records to carry out tasks like changing data or notifying individuals or external systems. We can automate tasks like assigning tasks, sending emails, updating fields, and sending outbound messages.

22. Name the different Workflow components in Salesforce.com.

There are five workflow components in Salesforce.com:

• Workflow Rules
• Workflow Tasks
• Workflow Email Alerts
• Workflow Field Updates
• Workflow Outbound Messages

23. What are the various types of relationships available in Salesforce?

There are the various relationship types in Salesforce that users can create. Which are:

• Self-relationship
• Lookup
• Indirect lookup
• External lookup
• Many-to-many (junction object)
• Hierarchical
• Master-detail relationship

24. What are the limitations of a Time-dependent Workflow?

Limitations of a time-dependent workflow are as follows:

• Time triggers do not support minutes or seconds.
• Time triggers cannot reference when formula fields that include related-object merge fields.
• We cannot add or remove a time trigger if:
  • The workflow rule is active
  • The workflow rule is included in the package

25. Mention some CRM providers

The popular CRM providers are:

• Oracle CRM
• Microsoft Dynamics CRM
• Salesforce CRM
• SAP CRM
• NetSuite CRM
• Sage CRM
• SugarCRM

26. Who can access the drag-and-drop dashboard?

The one who has in managed dashboards can access the drag-and-drop dashboard

27. How many ways are there to call an Apex class?

There are four ways to call an Apex class:

• Visual page
• Web service
• Triggers
• Email services

28. What is the Formula field?

A Formula field is a read-only field that is coupled with a formula or expression from which its value is calculated. With the corresponding modification in the formula or expression, the value of this type of field is immediately changed. This field can be created using both standard and custom objects.

29. How to insert multiple records at a time?

public class insert50{
public void p1(){
List<Example_c> IstTesting = new List<Example_c>();
IstTesing.add(new Example_c(Name='Example1', City_c='City1'));
IstTesing.add(new Example_c(Name='Example2', City_c='City2'));
IstTesing.add(new Example_c(Name='Example3', City_c='City3'));
insert lstTesting;
}
}

30. What is Data Loader?

Salesforce Data Loader is a client application that allows you to import or export data in bulk. One can insert, update, remove, or export Salesforce records with this tool. Data Loader reads, extracts, and loads data from comma-separated values (CSV) files or a database connection for importing data. It creates CSV files for exporting data.

31. When do we use Data Loader?

We use a data loader for the following situations:

• When we need to insert, update, delete, or upsert large volumes of records in Salesforce (more than 50,000 records).
• When you need to load data into an object that is not yet supported by web-based importing, such as the Chatter free data license object or custom objects with complex relationships.
• When you want to save multiple mapping files for future use or share them with other users.
• When you want to export data from Salesforce for backup or migration purposes.
• When you want to prevent duplicates by uploading records with a unique external ID field.

32. What are the Data management tools in Salesforce?

There are two data management tools available in Salesforce which are:

1. Data Import Wizard
2. Data Loader

33. Define SaaS.

In Software as a Service (SaaS), the cloud service provides software that we need to develop an application, saving us from purchasing it. SaaS supports web services and service-oriented architecture.

Top SaaS providers are:

• Abiquo
• AccelOps
• Akamai
• AppDynamics
• Apprenda

34. Define PaaS.

In Platform as a Service (PaaS), the cloud service provides an operating system (OS), hardware, storage, and network services through the cloud, but we have to pay the service providers based on our subscription, like the rental services.

Top PaaS providers are:

• AWS Elastic Beanstalk
• AppScale
• Appistry (Cloud)
• CA Technologies
• Engine Yard

35. Define IaaS.

In Infrastructure as a Service (IaaS), the cloud service provides the infrastructure, such as servers, hosting service, and storage.

Top IaaS providers are:

• AWS
• AT&T
• CA Technologies
• Cloudscaling
• Bluelock
• Eucalyptus

36. What are the different Salesforce editions?

• Essentials: The Salesforce Essentials edition is specially designed for small-scale businesses. It consists of an easy-to-use UI. There are various salesforce tools in the edition that help customize it according to business needs.
• Professional: This edition is built for businesses that require the most CRM functionality. It has features such as easy customization and integration with other technologies. Also, it consists of administration tools that help in the deployment of a small-scale application.
• Enterprise: The Enterprise edition is built for large-scale businesses. It provides advanced customization tools. The administration tools of the Enterprise edition helps large-scale deployment. The edition allows access to the features of the Salesforce API.
• Unlimited: This edition consists of extremely advanced features that help maximize usage. The Unlimited edition of Salesforce allows for the efficient management of business resources that can be provided instantly on demand. Also, it provides premier support, high storage limit, an increased number of custom apps, and many more features.
• Developer: The Developer edition gives access to APIs and the Salesforce Lightning Platform. It provides tools that allow developers to customize the Salesforce platform and integrate it with other technologies and applications. Also, the edition consists of those features that are present in the Enterprise edition.

37. What are login hours and login IP ranges in Salesforce?

Salesforce Applications provide features such as login hours and login IP ranges.

Login hours: In an organization, the schedule for login and logout is set to define the time limit and working hours. It flags the user who does not follow the schedule. To set the login hours for an organization in a Salesforce platform, go to:

Setup > Administration > Manage Users > Profiles

Login IP ranges: If a user tries to login via an unknown IP, then the organization is alerted, and it can restrict the user to do so. Organizations use IP ranges to maintain secure access so that they can prevent any kind of loss. For setting up the login IP ranges, go to:

Setup > Administration Setup > Manage Users > Profiles

38. What is meant by TAB in Salesforce?

Salesforce tabs allow users to see information at a glance. In the program, it shows the data of objects and other web material.

Types of TAB in salesforce are:

• Standard object tabs
• Custom object tabs
• Web tabs
• Visualforce tabs

39. What is field-level security and how can it be controlled?

Field-level security helps control the accessibility of a user to a particular data field. Suppose, if an organization is providing a user with the access to see, edit, manipulate, or delete a data object specific to the user’s field of work, it can hide other data objects from the user.

To control the field-level security, we use to profile and permission sets. The attributes of profile and permission sets are mentioned below:

• Profiles
  • Page layouts
  • IP ranges
  • Login hours
  • Desktop
  • Client access

• Permission
  • App permissions
  • Record types
  • Tab settings
  • Assigned apps
  • Object permissions
  • Field-level security
  • Apex classes
  • Visualforce pages

40. What is a custom metadata type?

The custom metadata type stores information about an organization. It is a type of custom object that can be customized, deployed, packaged, and upgraded. It helps use data for configuring the application without fretting about data migration. Rather than transferring the custom metadata type manually, it can be deployed using a Sandbox.

41. What is the difference between managed and unmanaged packages?

42. How can we clear the time-based workflow action queue?

There are two ways to clear a time-based workflow action queue:

1. First, you can make false criteria.
2. Or you can clear by removing actions that are rescheduled from the queue.

43. What is OWD and Do you know how many accesses are available in OWD?

The default level of access to data records for all users in an organization is defined by the Organization’s defaults. Defaults are used to limit data access across the organization (Records). For both Standard and Custom Objects, Organization-Wide Defaults (OWD) can be set.

In Organization-Wide Default, around 13 various accesses are available. They are as follows:

1. Public Read Only.
2. Public Read/Write.
3. Public Read/Write/Transfer.
4. Public Full Access.
5. Private
6. View Only.
7. Use
8. Hide Details.
9. Hide Details and Events.
10. Show Details.
11. Show Details and Events.
12. Controlled by parent
13. No Access.

44. What is meant by an App in Salesforce? And what are the types of Apps?

In Salesforce.org, an app serves as a container. There are tabs, a logo, and a name on them. It’s a collection of tabs that provide the Salesforce developer with the features he or she is seeking for. If you need to develop an app in Salesforce, simply follow the steps below:

Setup ->Build ->Create->App-> Click on new

Salesforce has two types of Apps which are:

• Custom App
• Console App

45. How can we add JavaScript remoting to the Visualforce page?

In order to add JavaScript remoting to your Visualforce page, we need to follow the syntax mentioned below:

[namespace.]controller.method(
[parameters]
Callbackfunction,
[configuration]
);

46. What exactly is a trigger? What are the different kinds of Triggers?

Triggers are the custom actions done in Salesforce before and after changes are made to a record. Insertions, updates, and deletions are examples of these activities. Triggers may be used to call Apex, and a trigger is just Apex code that runs before and after the next set of activities.

In salesforce, there are two types of triggers available which are:

• Before trigger, used to update or validate records before saving into the database
• After trigger, used to access field values that are set by the system.